Privacy Policy

Last updated: 29 September 2026

1. Scope

This policy applies to the personal information that Khoa Tri Co., Ltd (“Khoa Tri”, “we”) collects through this website. For data held inside the software systems we deploy for education institutions, please also see section 8.

2. Information we collect

2.1. Information you give us

Newsletter sign-up — your email address.
Job applications — your name, email, telephone number, CV file and cover letter.
Direct contact — whatever you tell us when you call or email.

2.2. Information collected automatically

Server logs: IP address, time of access, pages viewed, browser type.
Technical cookies for the session and to protect forms against cross-site request forgery (CSRF).

We do not collect sensitive personal data through this website, and we do not use advertising or tracking tools.

3. Purposes and legal basis

Replying to your enquiry — basis: acting on your request before any contract is entered into.
Sending our professional newsletter — basis: your consent, which you may withdraw at any time.
Recruitment — basis: taking the steps an applicant has asked us to take.
Keeping the system secure and fixing faults — basis: our legitimate interest in operating the service safely.

Personal data is processed in accordance with Decree No. 13/2023/ND-CP on personal data protection.

4. Cookies

The website uses only the technical cookies it needs to work: keeping an administrator signed in and protecting forms. Separately, your light/dark theme choice is stored in your own browser's local storage and is never sent to the server. You can delete or block cookies in your browser settings.

5. Sharing data

We do not sell or trade your personal data. It is shared only in these cases:

With the hosting and technical service providers needed to run the website, to the extent necessary and under contracts that bind them to confidentiality.
Where a competent state authority makes a lawful written request.
Where it is necessary to protect the rights, property or safety of Khoa Tri and its users.

6. How long we keep it

Job applications: up to 12 months, unless you agree to a longer period so we can consider you for later roles.
Newsletter sign-ups: until you unsubscribe.
Server logs: 90 days.

7. Safeguards and your rights

All connections to the website are encrypted with HTTPS. The administration area is restricted by role and its actions are logged. No technical measure is absolutely secure; we undertake to apply measures proportionate to the risk, and to notify you and the competent authority of any incident as required by law.

Under Decree 13/2023/ND-CP you have the right to: be informed; give or withhold consent; access your data; withdraw consent; have data deleted; restrict processing; request a copy of your data; object to processing; complain, denounce or bring legal proceedings; and claim compensation for damage. To exercise any of these rights, please use the contact details in the footer.

8. Data inside an institution's own system

When we deploy software for an education institution, the institution is the data controller for information about its learners and teaching staff; Khoa Tri is the data processor, acting only on the institution's instructions and under the signed contract.

The institution owns the data and may ask for a full export, or for deletion, at any time.
We do not use learner data for advertising or for training models.

If you are a learner wanting to exercise rights over data held in your institution's system, please contact the institution first; we will assist them.

9. Changes to this policy

This policy may be updated as our services or the law change. The date of the latest update is always shown at the top of the page.

10. Contact

For any question or request about personal data, please use the contact details in the footer, or the Contact page.

11. Language

This English text is provided for convenience. Where it differs from the Vietnamese version, the Vietnamese version prevails.